May 30, 2023

What are features of outstaffing?


What do you think is the probability of meeting a person on the globe who does not know the fairy tale of Cinderella? I guess it is minimal. Why? Because everyone wants to be faster, taller, stronger, and more prosperous.

Well, who would refuse to have a good fairy on their staff? Think fairies only exist in fairy tales? You are mistaken, then. In every fairy tale, as they say, there is only a fraction of a fairy tale.

I will tell you about modern magicians in business who can do everything. Or for whom there is little that is impossible.


I hope you are intrigued enough. We will talk about outstaffing. And you will see for yourselves how accurate my comparison is.

What is outstaffing, in simple words?

What is outstaffing

Outstaffing is a remote hiring model. Perhaps, I will not sin against the truth if I mention that this model is mainly used in the IT industry. However, many other business sectors receive dividends from using outstaffing at certain workflow stages.

The fundamental concept of outstaffing is that an outstaffing company has a superb team of specialists that any other company can hire to carry out a specific project or a series of projects based on the client company’s requirements and needs.

Such a team usually works from the office of the outstaffing company, which is also in charge of all legal and technical issues related to providing the team with everything necessary to successfully implement the project. Moreover, the team is focused only on your project and nothing else.

Thus, the outstaffing company supplies you with highly qualified human resources and creates all the necessary comfort and productive environment for them. And you get the opportunity to communicate directly with your temporary team of “magicians”, including working discussions, common staff calls, updates, etc.


Some distinctive features of IT outstaffing

Features of IT outstaffing

As I have already mentioned, most often, IT companies resort to outstaffing services. For this reason, I will focus on the most characteristic features of IT outstaffing. Here they are:

  • Improved quality

IT outstaffing improves the quality of the project by providing access to a pool of skilled professionals who have experience in different technologies, programming languages, and development frameworks and can help deliver high-quality work. Plus, they can provide expertise in areas your in-house team may lack.

  • Cost-effectiveness

IT outstaffing is a cost-effective way to get the work done. It eliminates the need to invest in infrastructure, software, and equipment. It also saves recruitment and training costs, as the outsourced team is already experienced and perfectly trained.

  • Flexibility

IT outstaffing supplies flexibility in terms of team size and project duration. You can scale the team up or down as per the project requirements. It also lets you focus on core business activities while the outsourced team handles the technical aspects.

  • Time-saving

IT outstaffing saves time by eliminating the need for recruitment, training, and onboarding. The outsourced team is already familiar with the technologies and processes, so they can start working on the project immediately.

  • Access to the latest technologies

IT outstaffing gives access to the latest technologies and tools. The outsourced team stays updated with the latest trends and can help you incorporate new technologies into your project.

  • Reduced risk

IT outstaffing reduces the risk associated with hiring new employees. The outsourced team is already experienced, so there is less risk of project delays, errors, or failures.

  • Efficient communication

IT outstaffing implements efficient communication channels between the in-house and outsourced teams. The project manager can communicate project requirements, timelines, and deliverables to the outsourced team and track progress regularly and efficiently.

  • Customizable services

IT outstaffing fulfills customizable services based on the project requirements. You can choose the team size, skill set, and project duration based on your needs.

  • Increased productivity

IT outstaffing increases productivity by allowing the in-house team to focus on core business activities. The outsourced team can handle the complicated technical aspects of the project, freeing up the in-house team's time.

  • On-time delivery

IT outstaffing ensures on-time delivery of the project. The outsourced team is committed to delivering the project within the agreed-upon timeframe.

  • Better project management

IT outstaffing guarantees better project management by providing a dedicated project manager who oversees the project from start to finish. The project manager can ensure that the project is delivered on time, within budget, and to the desired quality.

  • Cultural compatibility

IT outstaffing provides cultural compatibility by ensuring the outsourced team is aligned with your company's culture and values. This approach can help improve team collaboration and increase project success rates.

  • Increased efficiency

IT outstaffing increases efficiency by providing a highly skilled and experienced team, which can help improve the development process, considerably reducing project delays and errors.

  • Long-term partnership

IT outstaffing can lead to a long-term partnership with the outsourcing company. This can ensure the continuity of service, and the outsourced team can become an extension of your in-house team.

  • Legal status

In outstaffing, the employees are legally employed by the outstaffing company, but they work for the client company.

  • Legal compliance

Outstaffing companies ensure legal compliance in terms of labor laws, tax laws, and social security regulations.

  • Remote work

IT outstaffing allows remote work, granting access to a larger talent pool from different regions or countries.

  • Minimal administrative work

Staffing companies take care of administrative tasks such as payroll, taxes, and insurance, reducing the administrative burden on the client company.

  • Reduced turnover rate

IT outstaffing can lead to a lower turnover rate as the outstaffing company is responsible for employee engagement and retention.

  • Shared responsibility

Staffing involves shared responsibility between the client and outstaffing companies, promoting collaboration and teamwork.

  • Time zone advantage

IT outstaffing can provide a time zone advantage, allowing for work to be done around the clock, leading to faster project delivery.

  • Risk management

Outstaffing helps in risk management as the outstaffing company is responsible for managing risks related to employee turnover, technology obsolescence, and cybersecurity.

  • Increased innovation

IT outstaffing can increase innovation by ensuring access to diverse skill sets, knowledge, and expertise.

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A bunch of creative staffing strategies companies could successfully adopt

Some creative staffing strategies companies can use

If you want to get the maximum benefit from applying staffing services in your business, then I recommend that you pay attention to the following outstaffing strategies:

  •  Define the project’s requirements

Clearly define the project requirements in terms of scope, deliverables, timeline, and budget. This simple step will help select the right outstaffing company and build the right team.

  • Identify the right outstaffing company

Research and select an outstaffing company that aligns with your project requirements, culture, and values. Look for a company with a proven track record of delivering quality work, providing excellent communication, and ensuring legal compliance.

  • Choose the right engagement model

Choose the engagement model that suits your project requirements. The engagement model can be full-time, part-time, or hourly-based. It is important to choose a model that provides maximum flexibility and scalability.

  •  Build a strong team

Build a strong team by selecting the right talent from the outstaffing company. Look for employees with the right skill set, experience, and cultural fit. Build a rapport with the team and ensure effective communication channels are in place.

  • Ensure legal compliance

Ensure legal compliance in terms of labor laws, tax laws, and social security regulations. Choose an outstaffing company that ensures legal compliance and provides transparent reporting.

  • Provide clear direction

Provide clear direction and expectations to the outstaffed team. Define the roles and responsibilities, provide regular feedback, and ensure the project’s goals are aligned.

  • Invest in technology

Invest in the technology that enables effective communication, collaboration, and project management. Use tools such as project management software, video conferencing, and instant messaging to stay connected with the outstaffed team.

  •  Foster a culture of collaboration

Foster a culture of collaboration between the outstaffed team and the in-house team. Encourage teamwork, cross-functional collaboration, and knowledge sharing.

  •  Measure performance

Measure the performance of the outstaffed team regularly. Use key performance indicators (KPIs) such as project completion rate, quality of work, and client satisfaction to track performance.

  •  Choose a hybrid model

Adopt a hybrid model where a mix of in-house and outstaffed resources are used to create a flexible and scalable team. This model provides the benefits of both in-house and outstaffing models, enabling companies to access a wider pool of talent while maintaining control over the project.

  •  Create a dedicated team

Create a dedicated team by selecting a group of outstaffed employees who work exclusively on your project. This model ensures team continuity, better knowledge transfer, and effective communication.

  •  Build a knowledge base

Build a knowledge base that captures all the project-related information, including project requirements, design documents, and coding standards. This knowledge base can be accessed by the outstaffed team, ensuring consistency and efficiency.

  •  Provide cultural immersion

Provide cultural immersion by exposing the outstaffed team to the company's culture, values, and work ethics. This can be done through regular communication, team-building activities, and social events.

  •  Provide on-site visits

Provide on-site visits to the outstaffed team to foster face-to-face communication, build relationships, and improve team dynamics.

A few words as a conclusion

Features of staffing services

As you can see, magic can be predictable, controllable, and very profitable, saving your time, cost, and human effort. And in order for the miracles to happen regularly and predictably and for you to get regular benefits of IT outstaffing, you need not a magic wand but an outstaffing agency with an excellent reputation and a highly qualified team.