How OnHires Helped Talentroom Scale a High-Impact Engineering Team | Case Study
TalentRoom Tech SRL develops Talentroom, a recruiting CRM platform designed for independent recruiters, agencies, employers, and highly skilled professionals. The platform connects key players in the hiring ecosystem, enabling efficient talent management and streamlined job placements. As Talentroom expanded its product vision and technical roadmap, the company needed to strengthen its core engineering and leadership capabilities. Scaling the team required not only technical excellence, but also founders-level ownership and alignment across fast-evolving priorities.
Client:
Talentroom
Industry:
Other
Country:
Romania, Europe
Service:
Recruitment
Background
Talentroom operates in a highly dynamic environment where recruitment technology, data-driven workflows, and emerging architectures intersect. Building and scaling a recruiting CRM platform requires engineers who can move fast, think systemically, and collaborate closely with product and leadership teams.
With ambitious growth plans and a complex product stack, Talentroom faced the challenge of hiring senior and highly specialized roles while keeping hiring decisions focused, aligned, and execution-driven.
Challenges
When Talentroom engaged OnHires, several hiring challenges stood out:
Limited availability of senior engineers with experience in AI-driven and platform-based products.
Simultaneous hiring across technical leadership, engineering, and strategic roles.
Highly competitive market for candidates with Web3 and emerging technology expertise.
Multiple stakeholders involved in decision-making with different evaluation priorities.
Need for clear, role-specific hiring signals across very different profiles.
Solution
OnHires built a hiring program designed to support Talentroom’s product velocity and long-term technical vision. The focus was on clarity, structure, and execution speed without compromising hiring quality.
Recruiters experienced in hiring for SaaS platforms, AI-driven products, and emerging tech.
Targeted sourcing across Romanian and regional talent markets.
Role calibration sessions to align leadership expectations and success criteria.
Dedicated hiring pipelines for engineering, architecture, and leadership roles.
Structured interviews assessing technical depth, ownership mindset, and execution ability.
Results
Through a tightly managed hiring process, OnHires helped Talentroom scale key roles while maintaining alignment and momentum.
4 strategic hires completed across engineering and leadership tracks.
55% faster time-to-hire compared to previous hiring efforts.
Higher first-round interview success rates driven by upfront calibration.
Hiring decisions aligned with Talentroom’s product roadmap and growth strategy.
Clear visibility and control across multiple concurrent hiring processes.
Beyond filling immediate vacancies, the engagement helped Talentroom establish a repeatable hiring approach suitable for future scaling. This reduced decision fatigue and improved collaboration between founders, technical leaders, and hiring stakeholders.
Stronger employer positioning within engineering and Web3 talent communities.
Reliable pipeline for future platform and architecture roles.
Foundation for long-term partnership on senior and niche hiring needs.
This case highlights how structured and calibrated recruitment enables product-led technology companies to scale complex teams while preserving speed, focus, and execution quality.
“OnHires helped us bring clarity and structure into a complex hiring phase. Their approach allowed us to move fast while staying aligned on what really mattered for each role.”
CEO
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